TALLY Notes
= Tally is an Accounting software in which we can record all the
business transactions through ledger and different types
of ledger vouchers. It maintain reports such as Balance sheet,
profit and loss alc Ratio analysis, cash flow statement ,
Funds flow statement ,Trial balance and many more with
the latest version of this software TALLY 9 ,you can do
different types of works such as:-
Do all the basic accounting function
Manage your store and items
Maintain budget
Calculate interest on pending amount
Manage payroll
Manage stocks on Godown and many more others features
In fact ,intoday’s environment you just need a computer and Tally to manage your business and you to Run it , It was developed in India.
Accounting
Manual Accounting and TAlly Accounting
Procedure to open tally
Click on tally icon of Destop and press enter
Another method
Click on start button of status bar
Clock on program
Click on run (Run Dialogue box will appear)
Type ‘ c:/Tally9/Tally9 ,exe’ and press enter
How to create Company
Steps:
Go to the Company Info (Alt + F3)
Click on create a company then a company creation form will appear
In a form
Type the Company in the name option
Type the another option as required
Press the enter or “ Ctrl +A “ to save or create the company.
To Modify and Delete Company
It is used to modify ( Alter ) and Delete the Company you have already created .
Steps:
Go to the Company Info ( Alt +F3 )
Click on Alter if you want to modify or change
Select the Company which Company you would like to Modify ( Alter ) and press Enter.
( Then a Company creation Form with appear. )
You can Modify( Alter ) which you want to modify on your created Company and press the Enter as required or Ctrl +A to save the company.
Click on Alter if you want to Delete the Company .
Select the Company and press Enter Company creation Form will appear
Press Alt +D and Press Enter as required to delete the Company.
Ledger
= A Ledger is the actual account head to which you
identify a transaction . In Tally you pass all the
accounting vouchers using Ledgers . However, all
ledgers have to be classified into groups. It means
that the Group is a collection of ledgers which
have the same natures.
Steps 👍
Go to the Gateway of tally
Click on Account info
Click on Ledger
Click on create Single/ Multiple Ledger
Type the name of the ledger, select the Group where it lies.
Finally , press Enter as required or “Ctrl+A” to save the ledgers.
Vouchers and Types of Vouchers
A vouchers is a document containing the details of transaction for every transactions you make a vouchers in tally.
It allows creating different types of Vouchers ( Voucher types ) which helps you to create Voucher.
Vouchers type 🙂
Tally program provides 20 Vouchers types .
There are two kinds of Voucher type i.e
Accounting Vouchers and Inventory Vouchers.
Accounting Vouchers And Inventory Vouchers
How to create Voucher type 👏
Select “Accounting Info” or “Inventory Info”
Select Vouchers types
Select create
( Dialog will appear )
Vouchers
Contra Vouchers ( F4 ) 👍
= According to the Accounting rules ,
when the current Assets ( Cash and Bank )
are affected in the side of Debit or
Credit while making the journal ,
The transaction should be in Contra Voucher.
The following points helps us to know about
its ( contra voucher ) Nature .
Cash account to Bank account
Bank account to Cash account
Bank account to Bank account
For e.g.
Cash Deposit into Nepal Rastra Bank Rs 5000.
Nepal Rastra Bank Alc …………Dr 5000
To Cash Alc…………………….5000
(Being cash deposit into NRB .)
Cash withdrawal from Nepal Rastra Bank Rs 8000.
Cash Alc …………………………..…..Dr. 8000
To Nepal Rastra Bank Alc………..8000
(Being cash withdrew from NRB .)
Cash Transferred from Nepal Rastra
Bank to Laxmi Bank Alc Rs 15000
Laxmi bank Alc ………………………….Dr. 15000
To Nepal Rastra Bank Alc…………15000
(Being cash transferred from NRB to
Laxmi bank .)
2.Payment Voucher ( F5 ) 👍
= When we pay the amount by cash or cheque to another
account and it is affected on the
side of Credit then we should do the entry in the
payment voucher.
For example
Cash paid Rs 150000 to Maruti suppliers .
Maruti Suppliers Alc ……..Dr. 150000
To cash Alc…………………150000
(Being cash paid to maruti suppliers .)
Salary paid Rs 10000 to staff by
Nepal Bank.
Salary Alc ………………..Dr. 10000
To Nepal Bank Alc…….10000
(Being salary paid to staff by nEPAL bANK .)
Computer purchase of Rs. 30000 in cash
from Sherestra.
Computer Alc ………….…Dr. 30000
To cash Alc………………30000
(Being computer purchase from
Mr.sheresta on cash .)
3.Receipt Voucher ( F6 ) 👍
= When we receive the amount by cash
or cheque from another account and it’s
effected in the side of Debit then we should
do the entry in Receipt Voucher.
For examples:
Computer sold for Rs 30000 in cash to Shrestha.
Cash Alc ……………………….30000
To Computer Alc………..30000
(Being computer sold on cash to Mr.sheresta .)
Cash received Rs.10000 from Maruti customers.
Cash Alc………………………….Dr. 10000
To Maruti Customers Alc……..10000
(Being cash received from Maruti customers .)
Interest received Rs 50000 From Maya.
Cash Alc …………….…..Dr. 50000
To Interest Alc ……….50000
(Being interest received from Maya.)
Ram started Business with cash Rs 200000
Cash Alc ……………Dr. 200000
To Ram Alc……..200000
(Being Ram started business with cash.)
4. Journal Voucher ( F7 ) 👍
= This voucher is used to record the non-cash
( cash, Bank ) and an adjustment transaction
which can’t affect the side of Debit and Credit.
For example:
Computer Purchase of Rs 30000 from Rakhi.
Computer Alc …………….Dr. 30000
To Rakhi Alc………..30000
(Being computer purchase from RAkhi.)
Furniture sold for Rs 12000 to Deepali.
Deepali Alc ………..………Dr. 12000
To Furniture Alc………….12000
(Being furniture sold to Deepali.)
Depreciation charged on land and Building Rs 5000
Depreciation Alc …………………….Dr. 5000
To Land and building Alc……..5000
(Being Depreciation charged on land
and building .)
5. Sales Voucher ( F8 ) 👍
= When the Goods/Inventories ( which are sold for
Business purpose ) sold on cash or non credit
then we have to Enter it in sales Voucher.
For example:
Goods sold of Rs 5000 to prakesh.
Prakesh Alc ………….Dr. 5000
To sales Alc……..5000
(Being Good sold to prakesh .)
Good sold of Rs 12000 on cash.
Cash Alc ……………….Dr 12000
To sales Alc…………12000
(Being Good sold on cash .)
Computers parts sold on Cash (Bill no 450)
to sherestha are as:
6. Purchase Voucher ( F9 ) 👍
= When the Goods/Inventories ( which are purchase for
Business purpose ) purchased
on cash or non credit then we have to
Enter it in purchase Voucher.
For example:
Goods purchase of Rs 5000 From RAkesh.
Purchase Alc ……………….Dr. 5000
To Rakesh Alc……………5000
(Being Good purchase from Rakesh.)
Goods purchase of Rs 45000 on cash.
Purchase Alc ………..Dr. 45000
To cash Alc……….45000
(Being Good purchase on cash .)
(Note: Dr. वा Cr न आएमा press Ctrl + V )
7. Credit Note (Ctrl +F8 ) 👍
=Through this menu, The company keeps
the transaction of return goods which have
already been sold. It means, it helps us to keep the
transaction of sales return.
8. Debit Note ( Ctrl + F9 ) 👍
=Through this menu, The company keeps the transaction
of return goods which have already been Purchased.
It means, it helps us to keep the transaction of Purchase return.
Series of Action to active
Debit and Credit Note 🎉
Press F11 ( Features ) from anywhere and then set “Yes”
Debit Note / Credit Note and save it by pressing “Ctrl +A”
9. Memo ( ) 👍
10. Index ( ) 👍
Voucher Entry
Do the following example
Currency
The Currency is used to convert the rate of
exchange of foreign Currency into company
currency or Home Currency . It we want to use
Currency in our company then we have to follow the
following steps 😀
Steps 👍
Press F11 : Feature Button
Set “yes” in the “Allow -currency” option
on the accounting features window.
Then press “ Ctrl +A to save it .
[ Alter this setting we can see the “Currencies” option
in the Account into Menu ]
🎉 Use Currency Menu to create Currency Symbol ,
Modify or Delete Currency Symbol , Create Rate of Exchange .
Some task to create the Currency Symbol
Gateway of tally
Account Info
Currency
Create the following Symbol
🎉 After creation , Try to Modify , Display and Delete the
symbol of Currencies.
Some Task to create RAte of Exchange
Steps 👍
Gateway of tally
Accounts Info
Currency
Rate of Exchange
The Rate of Exchange are as follow:
Std RAte भनेको purchase Rate र Selling Rate को
Minimum RAte हो।
Do the following Transactions
Bills Receivable and Payable
In modern Business, It is very important to keep the
record of the Bills. Tally is a very easy programme
which helps us to keep the Receivable Bills and Payable
Bills of Credit days. If the Payable bills are not done
at a time, you can keep it one by one too.It means goods
which are sold or purchase on credit and when its
Credit date will be expired, then tally helps us to create
the report of “Payable Bills” and “Receivable Bills”
And of course, the type of report facilities will be very
important for the Businessman, Those who operate
their business on Credit also.
Setting for the Bills Receivable and Bills Payable
Gateway of Tally
Then press F11 : Features and then set “Yes” at
“Maintain Bill wise Details”
But don't make “yes” get ( for Non Trading Alc )also
Because “Maintain Bill wise Details” means only use bills in
Sundry
Debtors and Sundry Creditors.
Types of Reference Method
In tally there are 4 types of Reference Method
about the Bill Form there, we can select any. But each
Method has its own meaning and use.
New Ref 🎉
= It is used in the condition of “Purchase Goods
and Sales Goods” on Credit .
For example :
(A.) Purchase goods from Shrestha Rs 150000.( Bill No. Pb001)
(B.) Sold Goods to Raju and Preity Traders Rs 120000
( Bill No Sd001 )
Agst ( Against ) Ref 🎉
= It is used in Against of Payment and Receipt Voucher,
and the transactions which we Purchase and
Sale on Credit and which use have selected in “New Ref”
For Example :
(A.) Cash paid of Rs 150000 to shrestha.( Bill No Pb001 )
( B.) Cash Received from Raju and preity traders
Rs 120000( Bill No Sd001 )
Advance 🎉
It is used for Payment and Received but more than
responsible for payment received. Means
“Advance Received and Payment”.
For Example 😭
(A.) Cash paid for shrestha Rs 180000. ( Bill No. Pb001)
[ It will be advance, Because we had purchase goods on
Rs 150000 only but now were going to paid Rs 30000 in Advance. ]
(B.) Cash received from Raju and preity traders Rs 150000.
(bill No Sd001)
[ It will also be the same.Because of the same reason.
Rs 120000 and Rs 30000]
On Account 🎉
= It is used in case of Non-Billing Transaction.
For Example :
(A.) Computer Purchase from shrestha Rs 75000.
(B.)Land and Building sold Rs 135000.
Note:- If you have choose the on account in the
journal voucher then in Payment and Received voucher
also we should choose “On Account” in the customer and
supplier (Payment and Received voucher ).
To Display Report of Bills Receivable
Steps 👍
Gateway of Tally
Display
Statement of Account
Then Receivable
To Display Report of Bills Payable
Steps 👍
Follow the above rule up to No.3
Then Payable
Note:- To Display in Details, Press Alt+ F1
In this Menu we can see many more Details except
Receicable and Payable .Except this, we can
following Menu:
Ledger :- This menu helps us to Display the
current Due amount of the Bills.
Group:- It is used to Display the Reports
of Sundry Debtors and Sundry Creditors separately.
Receivable :- It means, it Displays the report of
total Receivable Bills which are sold on Credit .
Payable :- It displays the Report of Total Payable
due bills.
Do the following Exercise .
Interest Calculation
When we give loan or Received loan then we have
to pay or Receive Interest. TAlly provides the interest
function to calculate the Interest for the specific Date .
How to enable Interest Calculation
Steps 👍
Press F1
Set “yes” at Interest calculation
Save it
( Sense : Interest Payable )
Example:-
Loan Paid to Dinesh Rs 50000
Dinesh Alc ………Dr. 50000
To cash Alc……..50000
Creating the Ledger of Dinesh
Name:- Dinesh
Under:- loan and Advance ( Assets )
Achieve:- Interest Calculation “Yes”
Rate:- 3%
Calendar Month
Save it
Interest Payable
This is Interest Payable which we have to pay
Steps 👍
Gateway of Tally
Display
Statement of Account
Interest Calculation
Interest Payment
( Sense : Interest Receivable )
Example:-
Loan Receive from Rohan Rs 100000
Cash Alc ………Dr. 100000
To Rohan Alc……..100000
Creating the Ledger of Rohan
Name:- Rohan
Under:- loan and liabilities
Achieve:- Interest Calculation “Yes”
Rate:- 36%
Calendar Month
Save it
Interest Receivable -
This is Interest Payable which we have to Receive
Steps 👍
Gateway of Tally
Display
Statement of Account
Interest Calculation
Interest Receivable
Stock
Creating Group 🎉
= It provides information to classified or identify the
ledger account according to their nature.
Select “Account Info” from Gateway of Tally
Select Group
Select Create
( Group Dialogue box will appear here)
After that change you required
Press Ctrl +A then enter key
To Delete the existing Stock Group
Select Inventory Info from Gateway of Tally
Select stock Group
Select Alter
Select Group NAme which you want to Delete
Press Alt +D and Enter
Unit of Measure
It is used to Create Unit for the measurement of any
Production or Item.
Select “Inventory Info” From Gateway of Tally.
Select “Unit of Measure”
Select Create
( Unit of Measure creation dialog box appear)
Type simple / command
Symbol : Psc
Formal Name : Pieces
Numerical of Decimal Places = 0
Press Ctrl + A to Save
To Display the create Unit
Select “Inventory Info” Gateway of Tally
Select Unit of Measure
Select Display
Select Unit name which you want to display .
To Modify the create Unit
Select “Inventory Info” Gateway of Tally
Select Unit of Measure
Select Alter
Select the Unit name which you want to Modify
Alter that changes as you required .
Select Ctrl+A then Enter to save
To Delete the existing Unit
Select “Inventory Info” Gateway of Tally
Select Unit of Measure that you want to Delete
Press Alt +D To Delete the unit
To Copy Stock Item From one Company
to another company
Open two Company ( Old and New)
Go to old Company by press F3
Select: “Inventory Info” from Gateway of Tally .
Select : “Stock Item”
Select: Alter from Multiple Side .
Select: All Items
Press F3
Select: New Company
Press Ctrl+A
To Copy Ledger From one Company
to another company
Open two Company ( Old and New)
Go to old Company by press F3
Select “Account Info” from Gateway of Tally .
Select Ledger
Select Alter from Multiple Sides .
Select All Items
Press F3
Select New Company
Press Ctrl+A
